Distribution Management Platform and DMS Software | Vinflux
LiveVinflux Medical is running in implant distribution

Run your entire distribution channel on one record.

The distribution management platform for manufacturers, C&F agents and distributors. Stock, secondary sales, schemes, claims, delivery and billing, from the factory gate to the final payment.

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Channel OverviewSample data
Fans and lighting, Karnataka
42 linked distributors, updated live
All in sync
₹4.6 CrSecondary sales, October
22 daysAverage stock cover
4Distributors to reorder
Unit historyNW-CF-118204
  1. Dispatched by the brand
  2. Received at the C&F depot
  3. Sold to a distributor
  4. Ordered on the beat, scheme applied
  5. Delivered, OTP matched
  6. Payment collected
  • 56modules on one platform
  • 3tiers linked: brand, C&F, distributor
  • 5industry editions
Works withTallyZoho BooksSAPBusyGST e-invoiceWhatsApp
Why it matters

Where a distribution channel loses money

Most brands know what they sold to their distributors last month. Few know what is still on those shelves, what reached a counter, or which scheme got paid twice. The money leaks in the tiers nobody can see.

Where it slipsWhat usually happensWhat Vinflux records

Sell-through

The brand sees its own billing. Secondary sales arrive weeks late, in a spreadsheet, if they arrive at all.

Distributor stock and sales by SKU, outlet and day, shared from the records the distributor bills from.

Schemes

Slabs are worked out by hand, applied unevenly and claimed twice.

The scheme applied on the order itself, and the claim calculated from those orders.

Stock

Units sit in another branch, a van or a dealer's back room, and still show as available.

Every unit's location, owner, batch and status, changed only by a document.

Returns

A damaged-goods claim is settled on a phone call, and nobody checks the goods.

Returns inspected before a credit note, with photos and a decision for each unit.

Deliveries

Goods leave with a call and arrive with no proof of who received them.

Photos, GPS position and the receiver's OTP at every handover.

Credit

Dealers order past their limit, and payments are chased from memory.

A credit check on every order, and an owner and a date for every collection.
Who it's for

Built for every tier of your channel. Start at any tier, then link up or down.

Each business runs its own Vinflux account. When a manufacturer and its distributors are both on Vinflux, they link, and each side sees only what the other agrees to share. Pick a tier to see what it gets.

01 / Manufacturers and principals

See past the first invoice.

For brands, principals and importers that sell through distributors. Link your distributors once, and see the stock, sell-through and claims they share with you, live.

  • Distributor stock by SKU, batch and age, with days of cover
  • Secondary sales by territory, outlet and SKU
  • Schemes that apply themselves on every order, at every tier
  • Claims checked against the orders behind them
  • Distributor scorecards: fill rate, payments, returns, coverage
Network managementSecondary visibilitySchemesClaimsTargetsField sales
Vinflux for manufacturers →Paid edition
Goods, invoices and schemes flow downOrders, stock, sell-through and claims flow upStock transfers between businesses
Start where you are.↑ A distributor can buy Vinflux on its own and link to its principal later.↓ A manufacturer can invite its whole network in one go.
Lifecycle

From the factory to the final payment. Twelve stages, one record.

  1. 01Plan

    Targets and stock norms

    Targets by distributor, territory and rep. Days of cover for every SKU.

  2. 02Buy

    Primary order

    A distributor's purchase order arrives as the brand's sales order. Nobody re-types it.

  3. 03Buy

    Dispatch and receipt

    Received against the brand's invoice, with batch, serial and expiry.

  4. 04Buy

    Quality check

    Each unit passes, or goes back for a replacement or a credit.

  5. 05Hold

    Inventory

    Stock by branch, van, owner and status, moved only by documents.

  6. 06Sell

    Beat and visit

    Reps visit outlets on a planned route and see what to sell where.

  7. 07Sell

    Secondary order

    From the field rep, WhatsApp or the back office, with the scheme already applied.

  8. 08Move

    Delivery

    Routed, tracked live and closed with the receiver's OTP.

  9. 09Bill

    Invoice

    GST invoice, e-invoice and e-way bill, raised from what was delivered.

  10. 10Bill

    Collection

    An owner and a deadline for every rupee due.

  11. 11Settle

    Returns and claims

    Inspected returns and scheme claims, settled by credit note.

  12. 12Learn

    Sell-through

    What reached the counter, shared back up to the brand.

Inside the product

What each stage looks like. Real screens, sample data.

  1. Manufacturer

    See every distributor's shelf.

    Linked distributors share stock and sell-through from the same records they bill from. No month-end spreadsheets, and no guessing.

    Visible by
    SKU, batch, territory, distributor and outlet
    Alerts
    Low cover, stock-outs, slow movers, near-expiry
    Replenishment
    Suggested orders become draft purchase orders
  2. Schemes and claims

    Schemes that apply themselves. Claims that check themselves.

    Set a scheme once. It's applied on every order at every tier, and the claim is worked out from those orders.

    Scheme types
    Slab, quantity, value, combo, target and display
    Control
    Budgets, eligibility and approval before launch
    Claims
    Scheme, damage, expiry, price difference and warranty, settled by credit note
  3. Receive and hold

    Receive it, check it, then count it as stock.

    Goods are received against the invoice, unit by unit, and inspected before anyone can sell them.

    Captured
    Batch, serial, manufacture and expiry date
    Before it's usable
    Quality check, then warehouse approval
    Stock
    By branch, van, owner and status, including C&F stock held for the brand
  4. Sell

    Take the order on the beat, on WhatsApp or at the desk.

    Prices, schemes, stock and credit are checked while the order is taken, so what's promised can be delivered.

    Order sources
    Field rep, WhatsApp, back office, linked purchase orders
    Checks
    Credit limit, stock, minimum quantity
    Reservation
    Stock is held the moment the order is confirmed
  5. Move

    Plan the route. Prove every drop.

    Orders are grouped into routes by vehicle and area. Each drop closes with a photo and the receiver's OTP.

    Planning
    Stop order, vehicle load and delivery windows
    Tracking
    Live GPS and geofenced arrival
    Proof
    Photo, OTP and signature; refusals and part deliveries recorded
  6. Bill and collect

    Invoice what was delivered. Chase what's due.

    GST invoices, e-invoices and e-way bills come from the order. Every collection has an owner and a date.

    Statutory
    GST tax invoice, e-invoice (IRN), e-way bill
    Credit
    Limits, ageing, order hold on overdue
    Payments
    UPI links, cheques, part payments
    Accounting
    Synced to Tally, Zoho Books, Busy, Marg or SAP
Channel Distributor stockSample data
Fans and lighting, Karnataka
Shared by linked distributors
4Below 15 days of cover
2Out of stock on focus SKUs
11Claims waiting for you
6Draft reorders suggested
DistributorDays of coverSell-through, 30 daysStatus
Kaveri Distributors
Mysuru
22₹38.6 LHealthy
Malnad Agencies
Shivamogga
9₹14.2 LReorder now
Coastal Lights
Mangaluru
61₹6.9 LSlow moving
Hubballi depot
C&F agent
34DepotBrand stock
Where the brand's stock is
C&F depots 28%Distributors 46%In transit 9%Retail display 17%
Festive slab, ceiling fans
Live, 1 to 31 Oct
Applies to
Dealers and retailers, Karnataka
Products
Ceiling fans, 1200 mm, all models
Budget
₹12,00,000.00, 61% used
Monthly quantityDiscountOutlets qualifying
10 to 24 units2%186
25 to 49 units3%74
50 units or more4%19
  • KDKaveri Distributors claimed ₹1,84,320.00
    Matched to 212 invoices. 3 lines need a look.
  • MAMalnad Agencies, damage claim for 6 units
    Return inspected: 4 damaged in transit, 2 rejected.
KD/26-27/MYS-GRN-0516
In quality check
Against
NWE/26-27/INV-30418
From
Hubballi depot, for Northwind Electricals
Received by
Kaveri Distributors, Mysuru
ProductBatchSerialQtyStatus
Ceiling fan, 1200 mm, 3-starB2405118204 to 11824340Passed
LED panel, 18 WL1187n/a120Passed
FR wire, 1.5 sq mm, 90 mW0921n/a60Inspecting
Ceiling fan, 900 mmB23981170511Damaged
Dispatched
Received
Quality check
Warehouse approval
Available
KD/26-27/MYS-SO-2214
Credit check passed
Retailer
Vasant Electric House, Mysuru
Taken by
Rakesh M., on the beat, 11:42
Price list
Dealer, Karnataka
ProductQtyPriceScheme
Ceiling fan, 1200 mm, 3-star30₹1,850.00Slab 3%
LED panel, 18 W40₹310.00None
FR wire, 1.5 sq mm, 90 m10₹1,640.00Combo
₹82,635Order value, before tax
₹1.2 LCredit left after this order
80/80Units reserved
RT-2026-0418
4 of 6 delivered
Vehicle
Van KA 09 MX 2231, Ravi K.
Route
38 km, planned start 07:10
Proof at each stop
Photo and receiver's OTP
  • 3Vasant Electric House, OTP 4819 matched inside geofence
  • 4Neelam Lights, part delivery: 2 panels refused, damaged box
KD/26-27/MYS-INV-0958
Credit, due 13 Nov
LineAmount
Taxable value, 80 units delivered₹82,635.00
CGST₹7,437.15
SGST₹7,437.15
Invoice total₹97,509.30
  • EIE-invoice and e-way bill generated at dispatch
  • RMCollection assigned to Rakesh M., due 13 Nov. Invoice sent on WhatsApp.
Receivables, all retailers
₹18.4 LNot yet due
₹9.2 L1 to 30 days
₹4.1 L31 to 60 days
₹2.7 LOver 60 days, orders on hold

Product screens with sample data. Names, numbers and amounts are fictional.

Live delivery

Know where every delivery is. Close it only when the receiver confirms it.

Logistics Live trackingSample data
Mysuru warehouse Vasant Electric House, stop 3 of 6
Arriving07:316.2 km to go
Assigned
Picked up
In transit
Arrived
Delivered
Shipment SHP-2026-0418Sample data
  1. Assigned to Ravi K.Van KA 09 MX 2231, 6 drops today
  2. Picked up, photo addedMysuru warehouse
  3. In transitLive position every few seconds
  4. Arrived inside geofenceVasant Electric House
  5. Delivered, OTP matchedReceived by Vasant R., counter
4819
Waiting for receiver's OTP
Sent to the receiver by SMS and WhatsApp

Planned routes

Orders grouped by area and vehicle load, with the stop order worked out for the driver.

Geofenced arrival

Arrival is marked when the van enters the customer's geofence, not when someone remembers to tap.

OTP at handover

The receiver shares a one-time code, so the person who took the goods confirms the delivery.

WhatsApp and SMS

Retailers get a live tracking link, the OTP and the invoice on their phone.

Mobile apps

An app for everyone in the field. One task per screen.

Each person sees only their own work: big buttons, few words, one task per screen. Field apps keep working without signal, sync when it returns, and run in regional languages.

9:414G
Today's beat
Mysuru north, 14 outlets, 9 visited
Vasant Electric HouseNext
Last order 9 days ago
Suggested30 fans, 40 panels
SchemeFestive slab, 3%
Neelam LightsDue ₹18,400
Collect before taking a new order
Start visitTake order
My team
6 reps, 5 on their beat
Rakesh M.On track
Visits9 of 14
Orders₹82,635
Anil S.Behind
Visits3 of 12
Off-beat for 40 minutes
Waiting for you2 approvals
Open approvals
Deliver
Stop 3 of 6, RT-2026-0418
Vasant Electric House, Mysuru
✓Loaded, photo added
✓Arrived inside geofence
Enter receiver's OTP
Items80 units, 3 products
LocationInside geofence, 18 m
OTP from Vasant R., counter
481
Part deliveryConfirm delivery
Why Vinflux

Most channel software stops at the order. Vinflux runs everything after it.

Taking orders in the field is the easy part, and plenty of apps do it. The hard part is what happens next: stock that has to be right, schemes that have to reconcile, returns that have to be proven and money that has to come back.

01

A network, not a single-company tool

Manufacturers, C&F agents and distributors each run their own account and link to each other. Any tier can start first.

02

Operations a distributor can run on

Inward quality checks, batch, serial and expiry, transfers, audits and consignment. The stock the brand sees is the stock the distributor counts.

03

Schemes and claims that reconcile

Schemes apply on the order. Claims are worked out from those orders and settled by credit note, at every tier.

04

Proof at every handover

Photos, GPS and OTP on delivery. Returns inspected before a credit note. Disputes settled with records, not phone calls.

05

Built for how India sells

GST e-invoice and e-way bill, lakh and crore, WhatsApp orders, weak signal and regional languages, built in from the start rather than added later.

06

Your books stay where they are

Vinflux issues the operational documents and syncs them to Tally, Zoho Books, Busy, Marg or SAP. It doesn't replace your accounting.

Compare

How Vinflux compares. Line by line.

Most channels run on one of three setups today. Here is what each typically covers, and where Vinflux is different.

CapabilitySpreadsheets and WhatsAppDistributor billing softwareFMCG sales and DMS appsVinflux
Field sales, beats and order taking–✓✓
Schemes applied on every order–✓✓
Claims calculated from transactions––✓✓
Brand sees distributor stock and sell-through–✓✓
Inward quality check, batch, serial and expiry––✓
Returns inspected before a credit note–––✓
Live delivery tracking with OTP proof––✓
Any tier can join, and link up or down–––✓
Modern trade and key account execution––✓
Multiple countries, currencies and languages✓✓
Ledgers and GST returns✓–Synced to your accounting
✓Typically includedPartly, or in some products–Typically not includedBased on public product information reviewed in November 2026. Features vary by vendor and plan, so ask every vendor, us included, to show each line working.
Modules

Everything a distribution channel runs on. Switch on what each tier needs.

One platform, organised into nine groups. Filter by tier to see what a manufacturer, a distributor or a field team works with.

Showing 56 modules
A

Platform foundation

  • Network linking and consented sharing
  • Roles, permissions and territory access
  • Workflow and approval settings
  • Master data: products, outlets, prices, territories
  • Tasks, approvals and alerts
  • Data import and onboarding
  • Audit trail and documents
  • Multi-country, multi-currency and multi-language
B

Manufacturer and principal

  • Distributor network management
  • Primary orders
  • Secondary sales, stock visibility and replenishment
  • Schemes and trade promotions
  • Claims management
  • Targets, incentives and contests
  • C&F and depot operations
  • Traceability and recall
  • Demand planning
C

Distributor and C&F operations

  • Procurement and inward quality check
  • Inventory and warehouse
  • Sales orders
  • Billing, e-invoice and e-way bill
  • Dispatch, routes and proof of delivery
  • Van sales
  • Returns and reverse logistics
  • Collections and credit control
  • Stock borrowing between distributors
  • Sub-distributors and sub-dealers
D

Field sales

  • Attendance and live location
  • Beat and journey planning
  • Outlet visits and order booking
  • Leads, new outlets and projects
  • Guided selling and suggested orders
  • Retail audits and surveys
  • Expenses and travel claims
  • Manager cockpit
  • Modern trade and key accounts
E

End customers and influencers

  • Influencer loyalty and rewards
  • Product authentication and e-warranty
  • Service requests
F

People

  • HRMS link: attendance, leave, expenses and payroll inputs
G

Analytics

  • Dashboards and report builder
  • Exception alerts and copilot
  • Suggested orders and replenishment
  • Network benchmarks
  • Data export and BI connectors
H

Integrations

  • Accounting and ERP connectors
  • GST e-invoice and e-way bill
  • Payments: UPI, links, cheques
  • WhatsApp, SMS and email
  • Couriers and logistics partners
  • Open API and webhooks
I

Industry packs

  • Electricals and consumer durables
  • Auto parts and components
  • Agri inputs
  • Paints and building materials
  • Medical devices and implants
Industries

One core. An edition for each industry.

Stock, orders, schemes, delivery, billing and controls are shared. Each industry edition adds the few workflows its channel can't do without, so nobody bends a generic system to fit.

01

Electricals and consumer durables

Fans, lighting, wires, switchgear and appliances. Serial-level stock, warranty registration at sale, installation jobs and electrician programmes.

Serial trackingWarranty claimsInstallation jobsProject sales
Electricals edition 02

Auto parts and components

Aftermarket parts through distributors, retailers and workshops. Fitment search, superseded part numbers, genuine-part checks and mechanic rewards.

Fitment cataloguePart supersessionWarranty returnsMechanic rewards
Auto parts edition 03

Agri inputs

Seeds, crop protection, fertilisers and nutrition. Dealer licences checked before billing, season targets, liquidation tracking and near-expiry returns.

Licence checksSeason schemesLiquidationExpiry returns
Agri inputs edition 04

Paints and building materials

Paints, tiles, pipes, adhesives and sanitaryware. Dealer networks, tinting stock, contractor and painter programmes, and site-level project sales.

Dealer schemesTinting stockContractor rewardsSite tracking
Paints and building materials edition First edition

Medical devices and implants

Surgical cases, OT usage, borrowings between distributors, hospital consignment and return inspection, through to GST invoicing and collections.

Case calendarUsage entryHospital consignmentRecall by batch
Vinflux Medical 06

Something else?

FMCG, pharma, tyres, hardware, industrial supplies. If your goods move from a manufacturer through distributors to a counter, the platform fits. Tell us the few things that make your channel different.

Tell us how your channel runs
Workflow

Fit the workflow to your team.

Switch stages on or off, set approval levels and decide who does each step. A five-person distributor can let one person run everything. A national brand can split the work by role and region. Try it below.

Purchase order approvals
Who does the work
6 stepshandled by 5 roles
  1. Draft POPSPurchase staff
  2. Approval 1PMPurchase manager
  3. Approval 2DRDirector
  4. Sent to the brandPSPurchase staff
  5. Goods receiptWSWarehouse staff
  6. Quality checkQCQC staff
  7. Warehouse approvalWMWarehouse manager
  8. Available stockAutomatic

The same controls apply to orders, schemes, claims, transfers, invoices and returns. Your admin changes them in settings, with no custom development.

Integrations

Works with the tools you already run. Your books stay where they are.

Vinflux runs the movement of goods and the documents that go with it. Accounting, payroll and loyalty stay in the systems you trust, connected both ways.

Accounting and ERP

Invoices, credit notes, receipts and purchase bills sync both ways. Ledgers and GST returns stay in your accounting system.

TallyZoho BooksBusyMargSAP Business OneSAP S/4HANAOracleMicrosoft Dynamics

Tax and compliance

E-invoices and e-way bills generated at dispatch through a GST service provider, and GSTINs checked when a customer is added.

GST e-invoice (IRN)E-way billGSTIN check

Messaging and payments

Order bots, delivery OTPs, invoices, statements and payment reminders where your customers already are.

WhatsApp BusinessSMSEmailUPIPayment links

People and partners

Your HR system, loyalty and QR partners, couriers, and your own systems through a documented API.

HRMSLoyalty platformsQR and e-warrantyCouriers and 3PLOpen APIWebhooks
Trust

Your data stays yours. Even as your network grows.

Distributors carry many brands, and brands work with many distributors. Vinflux is built so that linking never means losing control of your records. Read how sharing and security work.

Each business owns its account

Every manufacturer, C&F agent and distributor has its own account and its own data. Nothing is pooled.

Sharing is opt-in, link by link

A distributor chooses what each principal sees: stock, sales, orders, claims. It can stop sharing at any time, and each side keeps its own history.

Access by role and territory

A rep sees their beat, a manager their area, a director the whole map. Your admin sets it.

Every change on record

Who changed what, when, and on which record. Nothing is deleted; mistakes are reversed.

Built for India's DPDP Act

Consent for personal data, field location tracked only during working hours, and retention rules you control.

Encrypted and backed up

Data is encrypted in transit and at rest, with regular backups and tested restores.

Getting started

Live one territory at a time. Not one big bang.

Map your channel

We map your tiers, territories, products, price lists and schemes with your team.

Bring your data

Products, customers, distributors and opening stock from Excel, or from Tally, Busy and Marg exports.

Invite your network

Distributors accept a link and choose what to share. Field teams get the app with their beats ready.

Go live by territory

Start with one region, check the numbers, then roll out. New users learn screens built for one task each.

See your channel on Vinflux.

Book a walkthrough with the product team. Bring your toughest workflow, at any tier of your channel.

Book a demo

Built on live operations. Vinflux started inside a multi-branch medical distributor that runs its daily orders, deliveries and billing on it. The platform grew from there to every tier of the channel.

What happens on the call

  1. We map your channel: who buys from whom, and where stock, schemes and money get stuck today.
  2. We run one of your real orders through Vinflux, from the order to the payment.
  3. We plan the rollout: masters, opening stock, and which distributors and territories go first.

Book a demo

Tell us a little about your business. We'll set up a time that suits you.

Enter your name.
Enter your company name.
Enter a valid email, like name@company.com.
Enter a 10-digit Indian mobile number.
Choose your business type.
Choose what you sell.

We use these details only to arrange your demo. See our privacy policy.

Questions

Something else? Ask us on a demo call.

What is a distribution management platform?

It's software that runs the movement of goods and money through a sales channel: from the manufacturer to C&F agents and distributors, then to dealers, retailers and end customers. Vinflux covers distributor operations, field sales, schemes and claims, retailer ordering, delivery, invoicing and collections, and links the businesses in the channel so each one sees what it needs.

Who is Vinflux for?

Manufacturers and principals that sell through distributors; C&F agents and super stockists; and distributors and sub-distributors. It's built for channels where goods carry a batch, a serial, an expiry or a warranty: electricals and durables, auto parts, agri inputs, paints and building materials, and medical devices.

Can a distributor use Vinflux if its manufacturer doesn't?

Yes. Every business gets a complete account on its own. If your principal joins later, you link the two accounts and choose what to share.

What does a manufacturer see in a distributor's account?

Only what the distributor agrees to share for that brand, such as stock, secondary sales, orders and claims for that brand's products. Margins, cash, expenses and other brands' data are never shared.

Does Vinflux replace Tally or our ERP?

No. Vinflux issues the operational documents, such as orders, GST invoices, credit notes and receipts, and syncs them to Tally, Zoho Books, Busy, Marg or SAP. Ledgers, GST returns and financial statements stay in your accounting system.

How do schemes and claims work?

A scheme is set up once with its slabs, products, territories, dates and budget. It's applied on every order at every tier and shown in the rep app. Claims are calculated from the orders that used the scheme, checked, and settled by credit note.

Do the apps work without signal?

Yes. The field, delivery and van-sales apps run on Android and keep working offline, then sync when the signal returns. Orders can also come in on WhatsApp.

How is a delivery confirmed?

The delivery partner's app records a photo at loading and at delivery. Arrival is marked when the van enters the customer's geofence, and the delivery closes when the receiver shares the OTP sent to their phone.

Can we bring our existing data?

Yes. Products, price lists, customers, distributors and opening stock can be imported from Excel, or from Tally, Busy and Marg exports. Distributors can be invited in bulk.

Does Vinflux work for modern trade and other countries?

Yes. Modern trade and key accounts get their own module: chain-store visits, shelf and display audits, planogram checks and key-account orders. Accounts can run across countries, with multiple currencies, tax setups and languages.

Which industries does Vinflux support?

There are editions for electricals and consumer durables, auto parts and components, agri inputs, paints and building materials, and medical devices and implants. If your goods move from a manufacturer through distributors to a counter, the core platform fits; an industry pack adds the workflows specific to your sector.