- Vinflux
- Industries
- Medical devices and implants
Every implant accounted for, from shelf to surgery to payment.
The medical devices and implants edition of Vinflux, for orthopaedic and implant distributors in India. Plan the case, reserve or borrow the stock, track it to the OT, record what was used, inspect what came back, raise the GST invoice and collect the payment, on one record per case.
- Stock arranged13 reserved in Pune, 1 borrowedReady
- Sales approvalApproved by Kiran R. at 16:12Ready
- OT executiveDeepa N., internal staffReady
- DeliveryNo partner assigned, needed at OT by 06:30Assign today
What every implant case has to answer
An implant case goes out with a range of sizes and comes back with most of them. Some of it was borrowed from another distributor. Every item has to end up billed, back on the shelf, returned to its owner or explained.
What was used?
Used items must reach the invoice, with batch and serial, before anyone forgets the case.
Usage entry from the OT executive's app becomes the bill.What came back?
Returned items must be inspected before they're offered to the next surgery.
Return inspection with a decision for every item.Whose was it?
Items borrowed from another distributor must go back, or be paid for.
A borrowing record that stays open until it's settled.What's missing?
Anything damaged or lost must be billed to the hospital or written off, with a reason.
A loss entry against the case, with an audit trail.Borrowed stock stays on record until it's settled.
No more arguing over whether it was returned or paid for. When a size is short, distributors lend each other implants, usually over a phone call. Weeks later, each side remembers it differently, and stock or money goes missing. Vinflux Medical records every item you borrow or lend against its case and keeps it open until it's returned or paid for.
| Distributor | Direction | Items | Value | Status |
|---|---|---|---|---|
| Apex Meditech Pune | Borrowed | 3 | ₹1,84,200.00 | Due 5 Nov |
| Deccan Surgicals Nagpur | Borrowed | 1 | ₹38,750.00 | Open, 3 days |
| Coastal Ortho Supplies Kolhapur | Lent | 2 | ₹92,000.00 | Overdue, 41 days |
Borrow for a case
During stock arrangement, record the distributor, item, batch and serial. The case shows where every item came from.
Use it or send it back
If it's used in surgery, it's billed to the hospital like any other item. If it isn't, it goes back to its owner.
Settle it
Close the loan by returning an item or recording a payment. Until then it stays open and visible.
See every balance
Open items, value and age for each distributor you trade with, in both directions.
The whole case, from booking to payment.
After surgery, billing and returns run side by side, and the case closes when both are done. Select any stage to see who does it and what it records.
Plan
Deliver
Close the loop
Close
Case created
A sales lead books the surgery: hospital, surgeon, procedure, date, time and the products needed.
- Who
- Sales lead, on the web or the Android app
- What it records
- Hospital, doctor, procedure, surgery date and time, case type and requested products
- What happens next
- The case appears on the case calendar and moves to stock arrangement.
See the week's surgeries, and what could stop them.
Every surgery by day and branch, with its readiness: stock, approval, OT executive and delivery. Clashes show up while there's still time to fix them, such as two cases needing the same units or one OT executive booked on both.
Mon 26
Tue 27
Wed 28
Short 2 inserts
Short 2 inserts
Thu 29
No OT exec
Fri 30
No delivery
Implants reach the OT on time, with proof. Tracked live, confirmed by OTP.
- Assigned to Ravi K.Car MH 12 QT 4471
- Picked up, photo addedPune warehouse
- In transitLive position every few seconds
- Arrived inside geofenceSunrise Multispeciality
- Delivered, OTP matchedReceived by S. Nair, OT store
Your delivery SHP-2026-0418 from Northstar Medisys is on the way, arriving around 07:30. Track it live: track.vinflux.in/s/8Q2KX. Share OTP 4819 with the driver on receipt.
Live position
Every delivery partner on one map, with the time to the next hospital.
Geofenced arrival
Arrival is marked when the partner enters the hospital's geofence.
OTP at handover
The OT store shares a one-time code, so the person who received the implants confirms it.
WhatsApp and SMS
The hospital gets a live tracking link and the OTP on their phone.
Every returned implant gets a decision. Nothing goes back on the shelf without one.
Back on the shelf
The item passes inspection and becomes free stock for the next case.
Goes to available inventoryCharged, not lost
Damaged or opened and chargeable. It's billed to the hospital on a supplementary invoice.
Goes to billingWritten off with a reason
Lost or unusable and not chargeable. The loss is recorded against the case.
Goes to a loss entry, with an audit trailKnow what's sitting at every hospital.
Stock placed at hospitals is still your stock. See the units, value, age and nearest expiry at each site, and what's been used but not yet billed. Place and recall stock through tracked transfers, count it, and send usage to billing.
| Hospital | Units | Value | Nearest expiry | Last count | Used, not billed |
|---|---|---|---|---|---|
| Sunrise Multispeciality | 42 | ₹18,40,500.00 | Jan 2027 | 12 days ago | 2 |
| City Ortho Centre | 28 | ₹11,26,000.00 | Apr 2027 | 41 days ago | 0 |
| Lakeview Hospital | 16 | ₹6,72,800.00 | Dec 2026 | 5 days ago | 1 |
Find every unit from a batch, wherever it went.
Batch and serial numbers are captured at receipt and again at every surgery. When a principal issues a recall, search the batch and see which units are on your shelves, at hospitals, in transit or already used, and in which case.
Capturing a patient reference on usage is optional. Your admin decides, in line with your data protection policy.
| Serial | Product | Where it is | Case |
|---|
From the principal's invoice to the hospital's payment.
Inward and stock
Billing and collections
Made for how implant distribution works here.
GST built in
HSN codes and GST rates on every product, and GSTIN on every branch, hospital and principal.
Rupees the way you read them
Lakh and crore grouping everywhere, with paise kept on every amount: ₹1,12,350.00.
Hospital price lists
Fixed contract prices for some hospitals, negotiated prices for the rest, with price history kept.
OT support, however you staff it
Assign your own staff, the principal's representative or a freelancer to a case.
Delivery rate cards
Trip cost from a per-km slab, a hybrid rate or zone-to-zone pricing.
Every branch, its own GST
Each branch keeps its own registration, warehouses and stock, with one view across all of them.
Link to your principals. Share only what you choose.
Vinflux Medical runs on the same platform as every other Vinflux edition. When an implant principal is on Vinflux too, you can link your accounts: they see the stock, consignment and usage you choose to share for their products, and their purchase orders, invoices and schemes reach you without re-typing.
- Principals see stock, hospital consignment and usage for their own products, never your margins or cash
- Principal invoices arrive ready to receive against, with batch and serial already filled
- Replacement and credit claims to the principal built from your return inspections
- Recall notices from the principal matched to every affected unit, wherever it is
- Each principal you carry is linked separately, with its own sharing rules
One system for the whole team. Each role sees only its own work.
| Role | Works on | Where |
|---|---|---|
| Sales | Books cases, approves arranged stock, follows their hospitals | Web and Android |
| Inventory and warehouse | Receives goods, arranges stock, records borrowings, transfers and audits | Web |
| Quality control | Inspects receipts and returns, records decisions | Web |
| Purchasing | Raises and approves purchase orders, handles supplier returns | Web |
| Logistics | Assigns partners and vehicles, watches deliveries live | Web and Android |
| Delivery partners | Pickup and delivery with photos and the receiver's OTP | Android |
| OT executives | Support the surgery and record usage | Android |
| Finance and recovery | Bill, submit hard copies and collect payments | Web |
| Admin | Branches, roles, approvals and numbering | Web and Android |
See a case run end to end.
Book a walkthrough of Vinflux Medical with the product team, using a real case from your business.
Built on live operations. Vinflux started inside a multi-branch medical distributor that runs its daily orders, deliveries and billing on it. The platform grew from there to every tier of the channel.
What happens on the call
- We map your channel: who buys from whom, and where stock, schemes and money get stuck today.
- We run one of your real orders through Vinflux, from the order to the payment.
- We plan the rollout: masters, opening stock, and which distributors and territories go first.
Questions from distributors
Something else? Ask us on a demo call.
How are borrowings from other distributors recorded?
When an item is borrowed for a case, you record the distributor, item, batch and serial against that case. The loan stays open until the item is returned or paid for, and each distributor's open balance is visible in both directions.
How is delivery to the hospital confirmed?
The delivery partner's app records photos at pickup and delivery. Arrival is marked inside the hospital's geofence, and the delivery closes when the OT store shares the OTP sent to them by SMS or WhatsApp.
Does it handle both cases with OT support and product-only supply?
Yes. Cases with OT support include OT executive assignment, usage entry and the return of unused items. Product-only cases go from delivery straight to billing.
Can we manage implant stock kept at hospitals?
Yes. Hospital consignment shows the units, value, age and nearest expiry at each hospital, and lets you place, recall, count and bill stock there.
How does traceability work?
Batch and serial numbers are captured when goods are received and again when they're used in a case. You can search any batch to see where every unit is. Capturing a patient reference is an optional setting.
Does it generate GST invoices and e-invoices?
Vinflux Medical raises GST tax invoices from confirmed usage. E-invoicing (IRN) and accounting entries go through the Zoho Books integration.
Which product portfolios can we manage?
Any. You set up your own portfolios, such as orthopaedics or cardiology, with categories and sub-categories under each principal.
Can OT executives from the principal or freelancers be assigned?
Yes. A case can be supported by your own staff, a principal's contact or a freelancer from your freelancer list.
Is Vinflux only for medical distributors?
No. Vinflux is a distribution management platform for manufacturers, C&F agents and distributors in several industries. Vinflux Medical is its edition for medical devices and implants, with the case, OT and hospital workflows that channel needs.